Pike County
Electronic Data Rate Scale
Authority
The Pike County Board of Supervisors has established the following standard rate scale for the sale of electronic data. This scale considers the actual cost to reproduce the data and also a charge to reimburse it for the cost of creating, acquiring, and maintaining a geographic information system or multipurpose cadastre or any other electronically accessible data. Section 25-61-7 (2), Mississippi Code of 1972, as amended, provides the board of supervisors with the authority to set this scale.
Purpose and Intent
- Establish procedures for which any electronic data may be requested and distributed.
- Limit the liability of the County for release of this data to the public.
- Establish a standard rate of charge for sale of any electronic data. Rates charged will vary depending on the type of data requested, media of distribution, the purpose or purposes for which the information has been requested, and the commercial value of the information.
- Establish what data is considered personal sensitive data and security sensitive data and who should have access to this information.
Request Procedure
All requests for data shall be submitted in writing. Initial requests may be made in the form of a letter or email. After the initial request is received, an additional form, see attached copy, will be required to assist us in determining the rate scale to apply. All requests will be submitted to the IT department.
Payment Information
Upon receipt of your request, a quote will be provided for your review. NO data will be released until your payment has been made in full. Acceptable payment methods are cash, check, or money order. If making a payment by check, data will be held until the check has cleared the bank.
Sensitive Data
Personal Sensitive Data
Personally sensitive data includes but is not limited to, social security numbers and home phone numbers. Personally sensitive data will be excluded from any request. This information can be used to potentially harm or harass an individual.
Security Sensitive Data
Security sensitive data is, data that could be considered a threat to the public’s well-being if damaged or destroyed. These include but are not limited to, pipelines, electrical transmission lines, substations, gas processing plants, water storage facilities, water treatment plants, and bulk oil storage facilities. It will be the decision of the IT department at to what is sensitive and what is not.
Exceptions
The County reserves the right to waive any fees and charges in the event the County wishes to enter into an agreement with another entity or individual requesting electronic data. Such waiver will facilitate the sharing of data. This data may be in any form (i.e.: electronic or non-electronic), that has been deemed beneficial to both parties.
All waivers must be approved in writing, the reason for the exception must be specified, by one of the following:
- The Board of Supervisors
- The Elected Official whose data has been requested
- The IT Manager
- County Administrator
Immunity from Liability
In making any electronic data accessible, the County makes no warrant of accuracy. All compiled electronic data was created and is maintained solely for the use by the County and its employees for the purpose of inventory and analysis. Neither the County nor its employees shall be held liable for the accuracy of the data provided.
Rate Information
Rates will be broken down by type of data requested as well as what the data is to be used for (whether or not the data is to be resold, redistributed, or used for market analysis).
Rates for all electronic data to be used for commercial purposes
Rates to be charged here will be based on three factors. They are the type of media distribution, time required to compile data into requested format, and a per-record charge to reimburse the county for the cost of creating, acquiring, and maintaining the data.
|
Media Charges |
|
| CD or DVD |
$10 |
| Paper Product |
$8 |
| Email Delivery |
$5 |
|
Per hour charge |
|
| $50.00 per hour | |
|
Per record charge |
|
| 1 – 1000 |
.15 |
| 1001 – 2999 |
.12 |
| 3000 – 7999 |
.10 |
| 8000 or more records |
.075 |
Rates for non-commercial electronic data requests
Examples of these requests are copies of voter rolls for individual candidates or political parties, land sale printouts, or court records for attorneys when available.
|
Media Charges |
|
| CD or DVD |
$10 |
| Paper Product |
$8 |
| Email Delivery |
$5 |
|
Per hour charge |
|
| $50.00 per hour | |
|
Per record charge |
|
| 1 – 1000 |
.030 |
| 1001 – 2999 |
.020 |
| 3000 – 7999 |
.010 |
| 8000 or more records |
.006 |
| Labels (each) |
.010 |
NOTE: Printouts provided to purchasers at the annual land sale will be provided on the day of the sale for $10. Prior to the day of sale, they will be provided upon request for a charge of $25.